If you are the manager of a company or some other higher role within a company, you will likely need someone to help you manage your day to day activities and meetings. It is too much planning for you to do on your own, especially if you have a lot of different meetings with clients. As a result, you will need to hire an assistant. Here are some tips for finding an assistant that will be a good match for you and your company.
1. Look for Problem Solvers
The last thing that you want is an assistant that is going to be asking you for help with every small detail or being too insecure to make any decisions on his or her own. You can check for problem solving skills by putting together scenarios that your prospective employee might have to solve, such as letting a client know that his or her meeting has been postponed while still maintaining the relationship, getting supplies that aren't available anymore within a short time period, or communicating with you nonverbally. These will allow you to make sure that he or she is able to think critically and for him or herself.
2. Communicate at Least Once in Email
Before you hire anyone permanently, be sure that you communicate with him or her at least once in email. Your assistant is likely going to be sending a lot of emails while he or she works for you. It is important for you to make sure that he or she has good email skills, such as frequently checking his or her email, using proper grammar, using proper email etiquette and signage, and understanding the difference between "reply" and "reply all."
3. Eat With the Candidate
Finally, you will want to eat with the candidate to make sure that he or she has appropriate mealtime manners. You might be sending your assistant to lunch meetings, so you want to make sure that he or she chews with his or her mouth closed and that he or she is able to handle the different utensils at the appropriate times. This should be your last meeting, so your candidate is a little bit more comfortable with you.
For more information, talk to an administrative staffing agency, such as Optimum Solutions. They will be able to help you find candidates that have the skills that you need without a lot of input from you.